WORKCAFE FOR TEAMS
Bring your teams together without the planning chaos
WorkCafe makes it easy to bring people into the same room across your HQ and a flexible global network of coworking spaces, so your teams spend less time coordinating and more time collaborating.
The platform for effortless collaboration
WorkCafe simplifies the coordination challenge in three steps
1. Pick your spot
Your HQ or a coworking space, in the same app.
2. Line up schedules
See who’s available and find a time that works for everyone.
3. Book with ease
The right room, setup and budget controls. No surprises.
ON-DEMAND COWORKING
Coverage in every city your team works in
Coordinating face-time pulls focus away from teamwork. WorkCafe gives you 3,000+ vetted coworking spaces, with budgets, approvals, and booking in one place.
Book across hundreds of cities without vendor negotiations
Real-time availability so plans don’t fall through
Global network of operators including WeWork & Industrious
Centralized spend controls without manual approvals
DESK & ROOM BOOKINGS
Make every office trip worth the commute
Everyone can see who’s coming in, book meeting rooms, reserve desks near teammates. The same simplicity you’ve come to expect from coworking, built into your own office.
Interactive visual floor plans so teams can sit together
Desk and room booking synced with who’s coming in
Usage data that shows which spaces earn their keep
Plug into your existing access and wayfinding systems
VISITOR MANAGEMENT
Guest visits, done right
Smooth check-in for clients, less work for your security and front desk staff, accurate visitor tracking from invite to exit.
Pre-registration and branded digital invitations
HQ and lobby check-in support that just works
Full compliance and security audit logs
COST CONTROL
Set budget guardrails
Keep spend predictable with clear policies and limits that prevent workspace costs from creeping up.
Manage budgets and spend limits by team or location
Control spend for all third spaces in one place
Share reports across departments and stay aligned
ANALYTICS
Track workspace usage 
and see what’s workingÂ
Understand when and how teams use space, with real-time insight to guide smarter workspace decisions.
Total visibility of usage across flex spaces
Identify underused space and adjust early
Track trends over time, not isolated reports
Share clear reporting across departments
INTEGRATIONS
Works with the tools you already run
Understand when and how teams use space to collaborate, utilizing real-time data to optimize your real estate strategy and cut workspace costs.
SSO & access control
Calendar sync
Chat notifications
HR directory sync
Need a specific tool or integration?
Frequently asked questions
Employees use a single app to see who’s coming in, book desks or rooms and reserve approved coworking spaces. The experience is simple, while policies and controls stay behind the scenes. 
Pricing is based on your organization’s footprint and usage across offices and flexible spaces. We tailor plans to your scale and needs during the demo. 
Admins define who can book which spaces, when, and at what cost using role-based permissions and approval rules. You can set budgets and spend limits by team, location or cost center, with full visibility across bookings.